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Document Control Specialist in Cincinnati, OH at The Bartech Group

Date Posted: 10/27/2018

Job Snapshot

Job Description

Job #:  187482

Job Description

If you are an experienced Document Control Specialist looking for a position with a leading company, Bartech can help! We are a leading staffing firm and our clients include some over the nation’s biggest companies. Our client has a need for a Document Control Specialist. This is a contract position; however it is not uncommon for assignments to transition into permanent positions with our client companies. If you have the background we are looking for, and you are interested in an opportunity to get your foot in the door with leading company, we want to talk with you!

Document Control Specialist        

Job Responsibilities                                              

Your specific duties as a Document Control Specialist will include:  

  • Pipeline Data Management the Asset Records Specialist will propose, implement, update, and maintain the processes, procedures, goals, and policies necessary to provide the protection, accessibility, and lifecycle compliance for the Company’s physical and electronic asset records. This position will have responsibility for executing the asset records program.
  • The Specialist is responsible for ensuring compliance with national records management standards, applicable laws, regulations, policies, standards, and procedures (e.g., Sedona Guidelines, Federal Rules of Civil Procedure pertaining to eDiscovery, Freedom of Information and Protection of Privacy Acts, NARUC, PNMSA, etc.).
  • The incumbent interacts with operations and engineering departments to collaborate on processes, procedures and documentation. He/she also provide services and support to all business areas as related to asset records management.
  • Execute Records and Information Management (RIM) of asset records in adherence to company policies.
  • Perform quality control and audits of records for content and adherence to standards.
  • Develop reports to measure the performance of adherence to standards.
  • Maintain the service card process.
  • Assist with legal holds, document production orders, and eDiscovery processes.
  • Act as a liaison with Field Operations and Engineering departments to determine current automated and manual records retention processes, define needs, coordinate system and data integration and define required output and user documentation.
  • Prepare documents for use and storage.
  • Monitor record repositories to ensure existing business records are stored in a controlled environment with secure access.
  • Ensure that fixed asset processes and contractors comply with records and content management requirements.
  • Assist with search and retrieval of documents (all media & formats).  
  • Perform research and recommend improvements or updates to RIM standards, processes, procedures, policies, systems, and performance measures.
  • Identification of documents to be considered records.
  • Categorize asset records.
  • Assist with records requests.
  • Assist with corporate RIM awareness campaigns.
  • Communicate with internal customers.
  • Provide services and support to all business areas regarding execution of standards and processes related to asset records management.
  • Perform other duties as assigned

Document Control Specialist

Job Requirements

As a Document Control Specialist you must represent our company well by being responsible, punctual and motivated to go above and beyond the call of duty. You must also be highly detail-oriented and organized with excellent analytic and problem-solving abilities. It is also important that you display excellent verbal and written communication and interpersonal skills.

  • Experience working with construction and engineering documents
  • Experience working with complex filing systems (hard copy and electronic)
  • Excellent verbal/written communication skills
  • Experience handling confidential, privileged, and/or proprietary records
  • Understanding of generally-accepted RIM policies, procedures, and emerging trends
  • Knowledge of and experience with electronic content management/RIM systems (including inputting, coding, and managing data and data elements of records)
  • Excellent Interpersonal skills (interacting with individuals at all levels within organization)
  • Sound business judgment
  • Detail-oriented
  • Experience with digitization and related techniques
  • Desired Qualifications:
  • Bachelor’s Degree in in Computer Science, Information Management, Engineering, or related field
  • Experience using Microsoft SharePoint
  • CRM and/or CIP designation
  • Experience delivering communication campaigns and training

Document Control Specialist


As a Document Control Specialist with Bartech, you will be working through an established and respected staffing organization with 40 years of serving as a trusted partner to our client companies. We are dedicated to providing our talent with personal, responsive attention, and will assign an employee care representative to answer any questions or concerns that you might have. Depending upon the client, the assignment and your performance, you can find potential opportunities for direct employment. Your hard work and professional dedication will be rewarded with competitive compensation, including benefits.

Available benefits for Document Control Specialist Position may include (but are not limited to):

  • Exceptional medical, dental, and vision
  • 401(k)
  • Paid time off, including holidays

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